ORT Premium - 6 August 2023
National Association of Canine Scent Work, LLC®
Official NACSW™
ODOR RECOGNITION TESTS
Odors Tested: Birch, Anise, Clove
Date: Sunday, August 6, 2023
Test Location: Eager Pup Dog Training, 5000 NW 34th Blvd, Gainesville, FL 32605
Test Host: Eager Pup, LLC
Test Secretary: Melanie Phillpot, Eager.Pup@hotmail.com
Certifying Official: Katie Obringer
Judge: Esau Bright
Entry Cost: $40 one odor test
$75 two odor tests
$110 three odor tests
Number of Entries: 100
ORT ENTRY INFORMATION |
Opening Date: Sunday, June 11, 2023, Noon ET
Entries Close: Sunday, July 23, 2023, Noon ET or When entry limits have been met
Second Dog Policy:. 1 dog per handler per odor tested
Entry Method
Preferred method is via electronic entry form (see form near the end of this premium), with payment via PayPal after the entry has been confirmed. Mail-in entries will be accepted. See points below.
● TELEPHONE, FAX, UNSIGNED ENTRIES, AND ENTRIES RECEIVED WITHOUT FEES cannot be accepted.
● RETURNED CHECKS do not constitute a valid entry fee. $25 fee per returned check.
● ENTRIES MUST BE MADE ON THE ATTACHED ENTRY FORM.
● NO ENTRY SHALL BE MADE AND NO ENTRY SHALL BE ACCEPTED, WHICH SPECIFIES ANY CONDITIONS AS TO ITS ACCEPTANCE.
● OWNERS are responsible for errors in making out entry forms.
● EXPRESS MAIL entries must include signature permitting them to be left at the secretary’s address without the recipient's signature.
Notification
Acknowledgement of entry acceptance/confirmation, will be made by email when entries are processed for those handlers that provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification are confirmation of your completed entry.
Entry Requirements
A Qualified Entry is one that meets all the following criteria:
1. Complete entry during the specified entry time frame.
2. The Handler is a NACSW member for the 2023-2024 membership year (8/1/23- 7/31/24).
3. The Dog is registered with the NACSW.
4. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.
For Exhibit Only Dogs (FEO)
Dogs running FEO are not eligible to receive titles. FEO results will not be included in the posted ORT results. If space remains after all qualified entries are accommodated on Sunday, July 30, 2023 then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they are not already registered for.
For information on how to register or become a member go to www.NACSW.net
Trial Eligibility and ORTs
The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.
All odors must be passed in order to earn the ORT title. It is not required that they all be passed at the same test.
Basic Description of the Test
To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an “alert” within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 48” apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website. Handlers may test on all 3 odors at the same test.
All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net
No dog will be given more than one space in the same odor test at a single event.
Results
During the odor re-sets, the official results sheet will be brought out to the parking area for testers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results.
CANCELLATION POLICY |
The following cancellation policy applies: For cancellation of entries on or before 5 pm ET July 30, 2023 – Full refund. For cancellation of entries after 5 pm ET July 30, 2023 – no refunds will be issued unless the space can be filled, in which case a refund will be issued, minus a $5 processing fee. All cancellations must be emailed to Melanie Phillpot, Eager.Pup@hotmail.com.
Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
If the ORT cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the test organizers, then the ORT host will make their best effort to provide partial refunds after recouping their expenses.
LOCATION DETAILS |
Modeled after real-life detection work, NACSW trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at trials. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this trial at their own risk.
Parking
The parking lot is asphalt and is mostly shaded, and relatively flat. There is grass adjacent to the parking lot.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
ADA Site Specific Conditions
This test location is in a small strip mall. It is relatively flat with the exception of two low steps at one test door and a short ramp or curb at the other door. The walk to the search area is not very long and is flat. The test room has a painted cement floor.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.
Reactive Dog Parking
There will not be reactive dog parking at this test.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Unentered Dogs
Unentered dogs must remain in the competitor’s vehicle during the test day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the test grounds.
RV Parking
There is very limited space for RVs to park in the competitor parking area during the test day. To reserve a space, you will need to contact the host after you receive a confirmation that you have received a space in the test. Email Eager.Pup@hotmail.com to reserve RV space. No overnight RV parking is available.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Running Vehicles or Generators in the parking lot
The parking is tight at this location and running your vehicles or generators in the parking lot is not allowed at this test. There is high shade over most parking spots.
Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.
Smoking
Smoking is not allowed on this test site, including the use of e-cigarettes.
Hotels
A list of pet friendly area hotels is available here:
https://www.visitgainesville.com/explore/pet-friendly-hotels-in-gainesville-and-alachua-county-fl/ or
https://www.bringfido.com/lodging/city/gainesville_fl_us/
Please be sure to double check that the hotel takes pets and if there is a pet fee.
Dog Policies
● All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a test.
● Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
● Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
● Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
● Competitors should expect to keep their dogs confined in a crate or vehicle when not testing and should plan to provide their own shade using canopies or shade cloths.
● Refer to location details (above) for information on unentered dogs.
Females in Season
Will be allowed to run wearing “pants” at the very end of the day after all other dogs have tested. Females in season will be parked and pottied in areas separate from the other dogs while at the test, if the location logistics permit. Handlers must contact Melanie Phillpot, Eager.Pup@hotmail.com so plans can be made for the dog.
All attendees are required to adhere to the NACSW COVID-19 Guidelines https://docs.google.com/document/d/1YFbPJb59MQ9UKkCd9UrMx9-njBqov5hjuum2rWx7QhE/edit?usp=drivesdk
In addition to those guidelines the following changes and guidelines are in effect for this ORT due to COVID-19.
Competitors are asked to remain in their vehicles as much as possible. Running of vehicles is not permitted. Competitors are asked to bring their own hand sanitizer and disinfectant wipes.
If there are any changes or updates that information will be included in your “final details” information that will be emailed 1 week before the ORT weekend. Participants are responsible for staying up to date on any jurisdictional requirements for their home location as well as the test location including any travel guidance.
ADA Requests
If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name, and your requested accommodation(s).
Spectators
Spectators are allowed (immediate family members/friends of the dog/handler team being tested) and may spectate that team. Participants in an ORT may not be spectators for other participants regardless of relationship (with the exception of a minor testing after the accompanying adult tests).
Contact the host at: Eager.Pup@hotmail.com if you REQUIRE someone to attend with you for assistance.
An adult accompanying a minor must be present during the searches.
Everyone at the test site must sign the waiver provided by the host and comply with all event requirements.
Participants are not allowed to watch the testing at any time.
Veterinarians
UF Small Animal Hospital
2089 SW 16th Ave, Gainesville, FL 32608
Open 24 hours
BluePearl Pet Hospital
2089 SW 16th Ave, Gainesville, FL 32608
Open 24 hours
Rules
Complete rules are available at https://nacsw.net/trial-information/trial-rule-book. It is the responsibility of each competitor to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.
Liability
By registering for the ORT Test, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agrees that Melanie Phillpot; Eager Pup, LLC; Jenny Higgins Nguy; Pups Gainesville, LLC; Shoppes of Northwood Inc. 5000 NW 34th Blvd, Gainesville FL 32605; Melody Cevelin; Melody's Memories; and/or NACSW™ or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to my person, for loss or injury to my property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.
Sportsmanship
All competitors/handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to testing and kept secret from other competitors. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers or may be overheard.
Questions
All Test related questions, contact Melanie Phillpot, Eager.Pup@hotmail.com
Details regarding check in time and briefing will be sent approximately 1 week before the ORT.
Register using the mail-in form below on online here
Eager Pup, LLC
NACSW™ – Odor Recognition Test
August 6, 2023
5000 NW 34th Blvd, Suites 3 & 4, Gainesville, FL 32605
$40 Registration Fee for one odor, $75 for two odors, $110 for three odors - Payment at the time of registration required via check, money order, or PayPal.
Please mail this completed form via USPS with your registration fee to:
Melanie Phillpot, Eager Pup, LLC, 4237 NW 55th Way, Gainesville, FL 32606
Questions: Contact Melanie Phillpot, Eager.Pup@hotmail.com 352-871-5698
Odor: □ Birch □ Anise □ Clove
Test date(s): August 6th, 2023
Dog’s Call Name _____________________________________________________
Breed(s) ______________________
Dog’s NACSW™ #________________
Handler’s Name _____________________________________________________
Handler’s NACSW™ Membership # ____________________________________
Address _______________________________________________________
City __________________ State _________ Zip________
Phone where you can easily be reached __________________________
E-mail Address _____________________________________________________
An ORT must be taken and passed at least 14 days before a trial opening date to be eligible for the first draw period.
Please contact your host at least 1 day before the ORT if your female dog will be in season.
I/We hereby assume all risks of, and responsibility for, accidents and/or damage to myself or to my property or to others, resulting from the actions of my dog. I/We expressly agree that Melanie Phillpot; Eager Pup, LLC; Jenny Higgins Nguy; Pups Gainesville, LLC; Shoppes of Northwood Inc. 5000 NW 34th Blvd, Gainesville FL 32605; Melody Cevelin; Melody's Memories; and/or NACSW™ or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to my person, for loss or injury to my property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes.
Signed: ___________________________________Date: ______________________