Coming Soon: Electronic/Online Entry Form, Volunteer Sign-up, and Waiver

NACSW™ – Odor Recognition Test
Sunday, August 4, 2024


🖨️Printable🖨️ PREMIUM Information
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Registration form will be available on June 1, 2024 at noon EDT.

Download "08042024 Eager Pup ORT Printable Premium Info Pack .pdf"

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National Association of Canine Scent Work, LLC®
Official NACSW™

ODOR RECOGNITION TESTS

Odors Tested: Birch, Anise, Clove

Date: Sunday, August 4, 2024

Test Site Hours:  8:15 a.m. – 2:15 p.m.

Test Location:
Dog Training
5000 NW 34th Blvd., #3 & 4
Gainesville, FL 32605

Test Host: Melanie Phillpot, Eager Pup, LLC


Test Host Contact Info: 
Melanie Phillpot
Eager.Pup@hotmail.com

Certifying Official: Cindy Ice

Judge:  Esau Bright

Entry Cost:
$40 = 1 Odor
$75 = 2 Odors
$110 = 3 Odors

Number of Entries: 100

ORT ENTRY INFORMATION

Opening Date:  Saturday, June 1, 2024 at Noon, EDT
Entries Close:  Saturday, July 27, 2024 at Noon, EDT or when entry limit has been met.

Second Dog Policy:  1 set-up per odor tested will be available.  1 dog per odor tested, per handler.  You may test 2 dogs, each on a different odor from the other. No dog and no handler may test on the same odor more than once.


ENTRY METHOD

First received by Electronic Entry or USPS mail. Overnight deliveries must have the signature waived box checked. Payment by PayPal (preferred), Money Order or Check. Note that the Payment Link will be sent after the entry is received. Entry by USPS, with fee (check or money order) enclosed, will also be accepted.
  • Telephone, Fax, Unsigned Entries, And Entries Received Without Fees Cannot Be Accepted.
  • Returned Checks Do Not Constitute A Valid Entry Fee.  $20 fee for returned check.
  • Entries Must Be Made On The Attached Electronic Entry Form to be posted/live at the end of this premium, on Saturday, June 1, 2024 at Noon, EDT. A Printable Copy Of The Form, For Mail-in Entries, Will Also Be Available Then.   
  • No Entry Shall Be Made And No Entry Shall Be Accepted, Which Specifies Any Conditions As To Its Acceptance.  
  • Owners Are Responsible For Errors In Making Out Entry Forms.
  • Express Mail Entries Must Include Signature Permitting them to be left at the secretary's address without the recipient's signature.

ENTRY REQUIREMENTS

A Qualified Entry is one that meets all the following criteria:
Complete entry during the specified entry time frame. The Handler is a NACSW member for the 2024-2025 membership year (8/1/24- 7/31/25). The Dog is registered with the NACSW. Dogs participating in an Odor Recognition Test (ORT) must be at least six months of age.

Optional For Exhibit Only Dogs (FEO): Dogs running FEO are not eligible to receive titles. FEO results will not be included in the posted ORT results. If space remains after all qualified entries are accommodated on Saturday, July 27, 2024, then we will offer spaces for those who wish to run a dog (FEO). Dogs may only run FEO in odors that they are not already registered for.

For information on how to register or become a member go to www.NACSW.net

Trial Eligibility and ORTs
The ORT Title must be earned at least 14 days before a trial opening date to be eligible for the first draw period.

All odors must be passed in order to earn the ORT title. It is not required that they all be passed at the same test.


Notification
Notification of entry acceptance/confirmation, will be made by email when entries are processed for those handlers who provide an email address. If you require a confirmation via USPS, you must provide a self-addressed stamped envelope with your entry. Your payment receipt and notification is confirmation of your completed entry.


BASIC DESCRIPTION OF THE TEST

To successfully pass an ORT a dog must identify the location of the target odor and the handler must correctly call an "alert" within a three-minute time period. The Odor Recognition Test consists of a drill type exercise which requires 12 closed boxes typically set up in a pattern of two rows, spaced a minimum of 48" apart. The ORT is conducted on leash. Complete information can be obtained on the NACSW website. Handlers may test on all 3 odors at the same event.

All exhibitors should obtain and review a copy of the NACSW K9 NOSE WORK® RULE BOOK. You may get it from their website: www.NACSW.net

No dog will be given more than one space in the same odor test at a single event.

CANCELLATION POLICY

The following cancellation policy applies:

For cancellation of entries on or before 5 pm EDT, July 27, 2024 – Full refund minus $5 processing fee. For cancellation of entries after 5 pm July 27, 2024 a 50% refund will be issued if host can fill your space. No refund will be issued after this date if host can't fill your space. No refunds will be issued for cancellations during the last 72 hours before the event or no-shows.

All cancellations must be emailed to the Test Host, Melanie Phillpot, Eager.Pup@hotmail.com.

Entry fees shall not be refunded if a dog or handler is absent, disqualified, or excused by the NACSW official or judge.
 
This cancellation and refund policy applies to handlers who must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
 
If the event cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the event organizers, then the event host will make their best effort to provide partial refunds after recouping their expenses.

LOCATION DETAILS

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ADA Site Specific Conditions
 
This event is held at a small strip mall, at the host's dog training studio. The parking lot is level asphalt and nearby there is a concrete walkway, to the front entrance of the test room, that has 1 step up. Alternately, there is a short ramp near the entrance to the test room. The exit from the test room is 2 low steps down from concrete to asphalt. The asphalt is level. The walk to the entrance is short. There may be a longer, level walk from the exit to the parking lot. The test room floor is painted cement. 
 
Due to unforeseen conditions, such as weather or change in availability of areas at the location, these conditions may be modified at the last minute.

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Modeled after real-life detection work, NACSW events are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Events frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Handlers should expect to spend most of the day outside or in their vehicles as there are rarely indoor crating options at events. Please be prepared for you and your canine partner to deal with all of these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs.  Handlers agree that they are entering this event at their own risk. 


Due to unforeseen conditions, such as weather or change in availability of areas at the location, the details below may need to be modified at the last minute.

Parking
The parking lot is level asphalt with high shade. There is lots of shade but not every parking spot will be shady. There is no designated reactive dog parking. Bring equipment and supplies you need to negotiate the weather on ORT day, such as fans, shade cloth, canopies, cool water, etc.

RV Parking
There is limited space for RVs to park in the handlers' parking area during the event day. There are no hook-ups. To reserve a space, you will need to contact the Test Host, Eager.Pup@hotmail.com, after you receive confirmation that you have a space in the event. No overnight RV parking is available.

Running Vehicles or Generators in the parking lot
Running your vehicles or generators in the parking lot is allowed at this event as long as you are willing to park away from others.

Reactive Dog Parking
There will not be specific reactive dog parking at this event.

Unentered Dogs
Unentered dogs must remain in the handler's vehicle during the event day. There will be ample potty areas, but unentered dogs should not be allowed to "play", exercise, or train on the event grounds.

Facility/Site Prohibitive Restrictions (e.g., smoking, firearms, alcohol, drugs, video)
Alcohol is not allowed on this event site.
Smoking is not allowed on this event site.
Firearms are prohibited on the property.

Hotels  
A list of dog friendly area hotels is available at the link below.

Dog Friendly Hotels in Gainesville, FL

Bring Fido. Dog friendly restaurants, hotels, etc. Bring Fido Gainesville, FL

DOG INFORMATION

Dog Policies
  • All dogs must be on a 6' leash at all times when not searching. NO flexi-leashes while not participating in a search.
  • Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog's handler) to help signal others that the dog needs extra space from other dogs.
  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
  • Dogs and handlers must stay in designated areas to avoid contaminating search space, interrupting a search, or from viewing any part of the searching.
  • Handlers should expect to keep their dogs confined in a crate or vehicle when not searching. The logistics of an event typically do not allow for dogs to hang out on leash in between searches. Handlers should plan to provide their own shade using canopies or shade cloths. 
  • Refer to location details (above) for information on unentered dogs.

Females in Season
Females in season will be allowed to run wearing "pants" at the very end of the day after all other dogs have tested. Handlers with females in season should park and toilet their dogs away from the other dogs if the location logistics permit. Handlers must email the Test Host at Eager.Pup@hotmail.com so plans can be made for the dog.

OTHER INFORMATION

COVID-19 Information
Event attendees are required to adhere to the NACSW COVID-19 Event Guidelines and Rules.

In addition to those guidelines the following changes and guidelines are in effect for this test due to COVID-19.

There are currently no travel or mask restrictions for this area.
If there are any significant changes or updates after the draw period, handlers will be notified via email. Handlers are responsible for staying up to date on any jurisdictional requirements for their home location as well as the event location including any travel guidance.


ADA Requests
If you are an individual with a disability and would like to request accommodation(s), please email ADA@nacsw.net. Please include your name, ORT date, ORT host name (Melanie Phillpot), and your requested accommodation(s).

Rules
Complete rules are available at www.NACSW.net. It is the responsibility of each handler to read and understand the current NACSW™ Rule book prior to participating in a NACSW event.

Liability
By registering for the ORT Test, the handler hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The handler expressly agrees that the NACSW, Melanie Phillpot, Eager Pup, LLC, Melody Cevelin, Melody's Memories, Shoppes of Northwood, Gainesville, LLC and their assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The handler also agrees to assume all financial liability that may be incurred by the NACSW due to the actions of themselves or their dogs regardless of the cause.

Sportsmanship
All handlers and spectators are expected to follow the rules of the NACSW and demonstrate good sportsmanship. This includes making sure the hide placements are unknown to the handler prior to searching and kept secret from other handlers. Please do not discuss hide placement or any details of a dog's performance that may provide information or clues to other handlers, or that may be overheard.

Results
During the odor re-sets, the official results sheet will be brought out to the parking area for handlers to photo or review. We recommend you verify your results on the official results sheet and let your host or judge know if you have any questions regarding your results. 



Spectators
There is no general spectating at an ORT.

Only immediate family members/friends of the dog/handler Team being tested may spectate that Team. Handlers in an ORT may not be spectators for other handlers regardless of relationship (with the exception of a minor testing after the accompanying adult tests).
Spectators are reminded that the hide placements must not be discussed nor should they speak with any handlers about what they saw until after the event is complete.
No dogs will be allowed in the spectator area. No unentered dogs with spectators are allowed at the event.
An adult accompanying a minor must be present during the searches.
Everyone at the site must sign the waiver provided by the host and comply with all event requirements.

Handlers are not allowed to watch the searches at any time.

Videotaping and Photography
If the site allows public video to be taken, handlers may wear visible head or chest cameras to record their searches. You will not be allowed extra time at the start line to get your camera functioning. Please be sure it is ready to go prior to arriving at the search area. At ORTs, handlers may bring a spectator to video or photograph their searches. Videos may not be made public until completion of the event day.

Volunteering
Anyone who is not testing is welcome to volunteer. If you know of someone who would like to volunteer, please have them go to EagerPup.com  to sign up. They can also contact the Trial Host at Eager.Pup@hotmail.com with questions. Your time and effort are GREATLY appreciated!


Emergency Veterinary Hospital

UF Small Animal Hospital
2089 SW 16th Ave, Gainesville, FL 32608
352-392-2235  Call ahead. Open 24 hours.

BluePearl Pet Hospital
7314 W University Ave
Gainesville, FL 32607
352-672-6718  Call ahead. Open 24 hours.


Questions
All Test related questions, contact Melanie Phillpot, Eager.Pup@hotmail.com.


Details regarding check-in time and briefing will be sent approximately 1 week before the ORT.

Online registration at EagerPup.com.  Registration link will be live on Saturday, June 1, 2024 at Noon, EDT


Revised 05/23/2024
Coming Soon: Electronic/Online Entry Form, Volunteer Sign-up, and Waiver

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